Gatepass System

Your community deserves better than a paper register.

XploreNew Gatepass replaces manual entry books with QR codes, pre-approvals, vehicle tracking, and live alerts - all managed from one app for residents, security staff, and management committees.

Digital gatepass system for gated community
The Problem

Paper registers are costing your community.

Before XploreNew

  • Security guard writing visitor names by hand - mistakes, forgeries, illegible entries
  • No way to verify if a visitor is approved before they arrive
  • Vehicle number disputes - "that car wasn't logged"
  • Delivery boys walking in unchecked during off-hours
  • Committee has no visibility - security incidents go unnoticed
  • No records for police complaints or disputes

After XploreNew Gatepass

  • Residents pre-approve guests via WhatsApp - guard gets QR code to scan
  • Instant alert to resident when any visitor arrives at the gate
  • Every vehicle entry and exit is timestamped and photographed
  • One-tap frequent visitor approvals - family, maids, drivers
  • Committee gets monthly security reports automatically
  • Full searchable audit trail - every entry logged forever
Features

Everything your security needs in one system.

QR Code Entry

Residents generate one-time or recurring QR codes for guests. Guards scan in seconds - no paperwork, no waiting.

Vehicle Tracking

Every vehicle entering or leaving is logged with number plate, photo, timestamp, and the resident it visited.

Pre-Approval System

Residents approve recurring visitors - maids, drivers, family, tutors - once. The guard sees the approval automatically on every future visit.

Live Alerts

Residents get instant WhatsApp/SMS/app notification when any visitor arrives. Approve or deny with a single tap - without leaving their flat.

Delivery Management

Delivery boys get a one-time OTP sent to the resident. No OTP = no entry. Works with Zomato, Swiggy, Amazon, and all delivery services.

Committee Reports

Monthly automated reports: total entries, peak hours, frequent visitors, security incidents. PDF sent to all committee members automatically.

Who It's For

Built for every type of property.

From 50-unit apartment blocks to 2000-villa townships - XploreNew Gatepass scales to every size and complexity.

Gated Communities

Gated Communities

Townships, villas, plotted developments

Apartment Complexes

Apartment Complexes

Multi-storey, high-rise, society blocks

Resorts & Hotels

Resorts & Hotels

Guest check-in, staff access, vendor management

Corporate Campuses

Corporate Campuses

Employee access, visitor badges, contractor management

How It Works

Live in your community within a week.

1

Book a free demo

We assess your community size and specific security requirements. Demo takes 30 minutes and includes a full walkthrough.

2

Hardware setup (optional)

For gate barriers and RFID access, our hardware partners install on-site. Pure software deployment takes 0 hardware.

3

Onboard residents

We send bulk WhatsApp invitations to all residents. App download and setup takes 3 minutes per household.

4

Train your security staff

30-minute training session for guards - the app is designed to be usable by anyone with a basic smartphone.

5

Go live

Community is fully digital within 5-7 days of sign-up. Our support team is available on WhatsApp 24/7 for the first month.

★★★★★

"The gatepass system transformed how our 400-unit complex handles security. Residents love the pre-approval feature, guards find the app simpler than a register, and the committee finally has visibility into who enters our community."

SP
Suresh Patel
Secretary, Green Valley Apartments, Bangalore (420 units)
FAQ

Questions about the Gatepass System.

Do residents need to download an app?+
Residents can use the mobile app OR receive WhatsApp notifications - no app download required. Guards use a dedicated app on a tablet or smartphone provided or existing.
What happens if the internet goes down?+
The system has offline mode. Guards can still scan QR codes and log entries locally; everything syncs automatically when connectivity is restored.
Does it integrate with boom barriers and RFID gates?+
Yes. XploreNew Gatepass integrates with most boom barrier and RFID gate systems via API. Our hardware partners can also install compatible gates during deployment.
How many units/residents can it handle?+
XploreNew scales from 20-unit apartment blocks to 5,000+ villa townships. Pricing is per unit and reduces at scale.
Is there a committee/admin dashboard?+
Yes. Committee members and property managers get a web dashboard with real-time entry logs, reports, incident flagging, and resident management.

Modernise your community security today.

Free demo. No hardware required to start. Live in 5 days.

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